PCard News & Information

PCard Applications and/or PCard Transfer Forms will not be processed if signatures are dated out of order. Signatures/dates should follow as they appear on the agreements.

As an applicant for a PCard or new RCH on a Department PCard Transfer- the applicant cannot sign as the Cardholder/Responsible and also as the  Department Head/Dean/Director. This Dean/Director/Department Head signature line requires the Supervising Official of Applicant if the applicant is also the Dean, Director, or Department Head.

Please direct questions concerning PCard Summer School to Customer Service at (520) 626-9091.

PCard Training Requirements - Update June 2019 Due to the retirement of the Elevated Privileges training, the PCard Program now requires PCard Cardholders, PCard Liaisons and PCard Reconcilers to take the new Certification: Information Security Awareness.

The training, available in UAccess Learning, must be renewed annually. If the training has already been taken and is still active, no action is needed at this time.

Please direct questions concerning PCard training to Customer Service at (520) 626-9091.

PCard Email address: pcard@fso.arizona.edu 

PCard Workshops available for registration sign up through UAccess Learning

 

  • Purchasing: PCard Liaison & Reconciler Quick Tips (UA-1157) Tbd
  • Purchasing: PCard Policy (UA-1015)  Tbd

Please contact the PCard Office at 520-626-9091 or email pcard@fso.arizona.edu if you have any questions.

PCard "Post Date" Statement/Cycle Ranges:

  •   5/07/19  to   6/06/19
  •   6/07/19  to   7/08/19
  •   7/09/19  to   8/06/19
  •   8/07/19  to   9/06/19
  •   9/07/19  to  10/07/19

March 5, 2019  Quick Tips Brochure

Ethics and Compliance Hotline: 1-866-364-1908

The University of Arizona has established a third-party Ethics and Compliance Hotline, which employees, students, and members of the general public may use to anonymously report perceived illicit or undesirable activities such as: fraud, waste, abuse, hate crimes/bias-related incidents or non-compliance with regulatory requirements.

PCard Workshops/Classes - Check for dates available for registration in UAccess Learning:

  • PCard Policy Prep Class   * tentatively Sept. 2019
  • PCard Liaison and Reconciler Quick Tips Class * tentatively Sept. 2019
  • PCard Policy & Exam - Self Paced Review of Policies and Exam

Hint for finding classes in UAccess Learning: > Find Learning (Use "PCard" in Search)

PCard Liaisons can also reach out to us at 626-9091 to schedule on-site training for a group
Note: These can be customized for cardholders (Refresher Trainings) and or Reconcilers.
PCard Administration also performs outreach to Departments to help with; reviewing limits, # of cards, enhancement, etc., for optimizing program for each respective unit.

Campus PCard Application and PCard Transfer Checklist Use this to assist in preparation of PCard Applications and PCard Transfers

Standard MCC Code Listing for PCards:

  • 951 (Basic PCard)
  • 954 (PCard Plus Enhancement)
  • 957 (PCard Travel Enhancement)
  • 960 (PCard Hotel Enhancement)

If your PCard has been lost or stolen, or you see a fraudulent transaction in UAccess Financials contact the PCard Office immediately. If you are unable to reach a PCard staff member directly and/or it is after hours or on the weekend - Contact JP Morgan Chase Customer Services at 800-270-7760 for assistance (do not just leave a message for the PCard Office). Please be sure to follow up with PCard Office providing all of the details including what action was taken by JP Morgan Chase.

Reminders:

  • Liaisons are required to submit PCard Delete forms on individual PCards for terminating/retiring cardholders, and Transfer forms on Department PCards when the responsible cardholder terminates/retires.
  • Reconciler Workgroup forms are to be submitted by Liaison when a Reconciler Terminates/Retires.
  • If a PCard has PCard Plus - and is being used at an event held at a restaurant in a Hotel i.e. Starr Pass, Marriott, Arizona Inn -PCard Administration must be contacted prior to the event to lift the block.
  • All Cardholders and Responsible Cardholders should be reviewing their PCard Transactions PCDO(s) in UAF.  Cardholders and Responsible Cardholders receive FYI's on all PCard Transactions on their Individual PCards and Departmental PCards they are the Responsible Cardholder on.

UAccess Financials: Purchasing Card Reconciliation and Fiscal Officer Approval Supplemental Information

Tutorials/Support: UPK Tutorials

A wallet size PCard general guidelines card with excerpts of Purchases Allowed and Not Allowed can be printed.