Purchasing Card Forms | Procurement & Contracting Services

Please submit via Secure Upload. Utilize Adobe Sign with full routing attached when uploading document, or if using Electronic Signature, this must contain date/time stamp.

All training requirements must be completed prior to submission of Document through the upload.

Submit only one document/form per upload. Documents accepted: All PCard Administration forms, including PCard Applications and PCard Transfers.

Applications and Roles

Application and Transfer Checklist

To assist in preparation of PCard Applications and PCard Transfers

Department PCard Application

To apply for a Departmental PCard with a Responsible Cardholder assignment

Individual PCard Application

To apply for a PCard in the name of an employee

Departmental PCard Transfer Application

To Transfer the Departmental PCard to a different Responsible Cardholder assigned

Liaison Assignment

For a new department to join the PCard program and assign a Liaison
For an established department to add and/or remove a Liaison

Reconciler/Reconciler Workgroup Assignment

To request addition/deletion of a Reconciler
To request a new Reconciler Workgroup
To request PCard be assigned to a different Reconciler workgroup

Change and Delete

Change

To request PCard Limits, number of transactions, default account number, or address information
To add/delete enhancements

Delete

To delete/cancel a Purchasing Card
Receipt confirmation email will be sent to Liaison

Accounting Line Import

PCDO accounting line import template

Sales Tax Exemption

Arizona sales and use tax exemption information

PCard Compliance Forms

See PCard Compliance for the following forms and topics:

Department Card Checkout Log
Documentation and Reconciliation
Missing Receipts
Monthly Due Dates
PCDO Notes and Attachments
Purchase Authorization and Guidelines
Self-Reporting Violations