Purchasing Card Forms

Purchasing Card Liaison
For a new Department to join the PCard Program and assign a Liaison
For an established Department to add and/or remove a Liaison.
Do not fax. Mail with original signatures to PCard Office, USA Bldg. 300A, 5th Floor.

Campus PCard Application and PCard Transfer Checklist
To assist in preparation of PCard Applications and PCard Transfers

Individual Purchasing Card Application
To apply for a Visa PCard in the name of an employee.
Do not fax. Mail with original signatures to PCard Office, USA Bldg. 300A, 5th Floor.

Departmental Purchasing Card Application
To apply for a Visa PCard in the name of a Department.
Do not fax. Mail with original signatures to PCard Office, USA Bldg. 300A, 5th Floor.

Reconciler / Reconciler Workgroup
To request addition/deletion of a Reconciler, request a new Reconciler Workgroup, or to request PCards be assigned to a different Reconciler workgroup.

Change
To Change PCard Limits or address information, add/delete enhancements.
Do not fax. Mail with original signatures to PCard Office, USA Bldg. 300A, 5th Floor.

Transfer
To Transfer Responsible Cardholder for Dept Card.
Do not fax. Mail with original signatures to PCard Office, USA Bldg. 300A, 5th Floor.

Delete
To delete/cancel a Purchasing Card.
A Receipt Confirmation email will be sent to Liaison.

PCard Purchase Authorization
PCard purchase authorization form contains sections for PCard Plus and Travel Enhancement use. Similar type of form can be used.

Self-Reporting Violation
Use to self-report a violation of PCard Policy (Person Purchase, Hotel, or violation which is against University Policy)
Do not use this for; Pyramiding, Not-Reconciled, Single Establish limit or Unauthorized Sharing of a PCard - Contact PCard Administration at 626-9091.

Purchasing Card Document Transmittal Form and Checklist
To help organize PCard transaction documentation for submission to Financial Compliance.

Missing Receipts
To be used as documentation for missing PCard receipts only if the merchant cannot produce duplicate documentation.

Department Card Checkout Sheet
To sign a Department Card in and out of Business Office

PCDO Accounting Line Import
To import accounting lines

Helpful Hints

Tax Exemption Certificates
AZ State Revenue Tax Exemption Certificates

Property Management Tag Request
To tag an item purchased using a PCard