Contracting with Hotels

Updated September 2021 (Please check often for updates)

Guidelines for Contracting with Hotels

Contracting has updated the process regarding contracting with hotels and currently does not maintain a list of approved hotel vendors. When contracting with a hotel for your event, we ask that you review Purchasing Policy 4.4 and Purchasing Card Policies prior to planning your event to ensure that the proper payment mechanism is identified.

Once the payment mechanism has been determined, please request a contract from the hotel and utilize the document upload to indicate your preferred payment mechanism. If you have any questions, please contact our office at contracting@fso.arizona.edu.

Please keep in mind that any time a University department in good faith reserves space and services at a hotel for an upcoming event, that department incurs financial responsibility for that space and those services. Should there be a cancellation or shortfall with your program, documented damages or attrition may be assessed.