Approved Caterers

Catering List & University Foundation-approved Bartenders

Updated July 29, 2020 - Changes in response to COVID-19
(Please check often for updates to this website. Information will be updated often as we work to update the list of approved caterers.)

Catering

The current flowchart is being revised. Please contact Contracting to help you determine whether you need to use a vendor from the Approved Caterer list.

On-Campus Catering Events (Tucson Main Campus Only)

Regardless of the source of funding and if your total event cost will exceed $750, you must contact the Student Union for your food service needs. The Student Union has outlined a comprehensive SMART plan for Catering Events, which ensures that all planned events hosted by the Student Union meet or exceed the CDC recommendations. Catering options are not just limited to the Arizona Catering Company, but to the express catering options through the Student Union. Also, catering services through the Student Union is not limited to the Tucson Main Campus, but with proper planning could include the Tucson metro area as well. To find out more information regarding the Student Union's catering options, please visit Express Catering and Arizona Catering.

Any exceptions for On-Campus events exceeding $750, must be requested and approved by the Student Union. Click here to request a waiver.

Off-Campus Catering Events

If you are hosting a University event regardless of location, you have two options, depending on your planned event, Full-Service Catering or Drop-and-Go Service.

A Full-Service Catering event is when a vendor is responsible for all preparation, delivery, setup, serving, clean up and removal of food/serving ware. During COVID-19, any full-service catering event planning should not include “buffet-style” event, please consider other options.

A Drop-and-Go service is defined as an event where there is no set-up or removal of food/serving ware. All food must be in disposable containers and should be ready to serve and not require any special food handling, (e.g. boxed lunches, sandwiches, pizza, fast-food, etc.)

As our office updates and establishes new Master Catering Agreements, your department may select the vendor of your choice. All Full-Service Catering / Drop-and-Go events must still follow Purchasing guidelines for payment via a requisition or PCard.

If you have any questions, please feel free to contact our office for further information at contracting@fso.arizona.edu.


Bartending

Alcoholic beverages must be served by a contractor who has a certificate of insurance on file with the University and agrees to be bound by the provisions of the University's Alcohol Permit. The University does not recommend bartenders and University funds cannot be used to pay for alcohol. Please review the University of Arizona Foundation Approved Bartenders List for bartenders who have approved insurance certificates on file.

Bartenders are responsible for providing the appropriate information and for complying with the instructions on the UA Alcohol Permit Application. In addition, departments using bartending services must obtain an original signature from the approved bartender on the application. Faxed signatures are not acceptable.

For additional information about bartending services please contact:

EVENT PLANNING OFFICE
Room 348 SUMC
P.O. Box 210017
Tucson, Arizona, 85721-0017
Phone: (520) 621-1989