Contracting with Hotels

Updated July 29, 2020 (Please check often for updates)

Guidelines for Contracting with Hotels

Contracting is working on updating the list of approved hotel vendors. Please review the following websites, Purchasing Policy 4.4 and Purchasing Card Policies prior to planning your event, to ensure that the proper payment mechanism is identified. If you have any questions, please feel free to contact our office for further information at

Please keep in mind that any time a University department in good faith reserves space and services at a hotel for an upcoming event, that department incurs financial responsibility for that space and those services. Should there be a cancellation or shortfall with your program, documented damages or attrition may be assessed.