Contracting FAQs

The Contracting Team maintains a variety of various forms that are available upon request. Please reach out to our team via email at contracting@fso.arizona.edu for additional information. 

The following is a list of standard contract language requirements which may be added, depending on its applicability, or Contracting may be required to incorporate such language into its contracts/agreements because of Arizona state law.

  • Contracting Party - the contracting party for the University is the Arizona Board of Regents on behalf of the University of Arizona.
  • Interest Rate - 10% simple per annum is the maximum rate allowed by Arizona law.
  • Law to Govern - as a state agency, the University cannot agree to be bound by another state's or another country's law; Arizona law must govern.
  • Indemnification - it is illegal for an Arizona state agency to indemnify or hold another party harmless from liability (Arizona Attorney General's Opinion No. 67-36-L).
  • Insurance - as an Arizona state agency, the University participates in the Arizona State Risk Management self-insurance program as provided under A.R.S. Section 41-621. We do not additionally insure other parties.
  • Confidentiality - the University can agree to hold confidential material provided by another party (provided such material is marked confidential) for a period of three (3) years following termination of the Agreement. All fully executed University contracts/agreements are public record and cannot be held confidential.
  • Penalty - the University cannot agree to pay penalties for early cancellation or for any other reasons (A.R.S. Section 35-154).
  • Attorneys' Fees - the Arizona Legislature does not allocate funding for payment of another party's attorneys' fees; we can agree to pay all "court-awarded" attorneys' fees.
  • Unions - as an Arizona state agency, the University is not permitted to contract with or be bound by union rules, regulations, or jurisdiction.
  • Right to Terminate - the University needs the option to cancel a contract prior to its terms, usually by giving the other party thirty (30) days' prior written notice.
  • Limitation of Actions - as an Arizona state agency, the University is exempt from the Statute of Limitations.
  • Perpetuity - the University cannot enter into perpetual contracts.
  • Non-refundable Deposits - the University cannot agree to pay a non-refundable deposit. A deposit can be used to fulfill payment obligations for which the University is owing for goods or services received.
  • Software Infringement - the University cannot agree to incur software infringement liability of software provide by another party.
  • The following clauses are to be incorporated into all contracts: a) Nondiscrimination; b) Audit, if paying for goods/services; c) Arbitration; d) Conflict of Interest; e) State Obligation.
The current contract processing timeline is approximately three to four weeks. If the contract/agreement needs to be expedited allow one to two weeks for processing.