Purchasing Card Forms
Purchasing Card Liaison Form
For a new Department to join the PCard Program and assign a Liaison; for an established Department to add and/or remove a Liaison. Do not fax form. Mail with original signatures to PCard Office, USA Bldg. 300A, 5th Floor.
Individual Purchasing Card Application
To apply for a Visa PCard in the name of an employee. Do not fax application. Mail with original signatures to PCard Office, USA Bldg. 300A, 5th Floor.
Departmental Purchasing Card Application
To apply for a Visa PCard in the name of a Department. Do not fax application. Mail with original signatures to PCard Office, USA Bldg. 300A, 5th Floor.
Reconciler / Reconciler Workgroup Form
To request addition / deletion of a Reconciler, request a new Reconciler Workgroup, or to request PCards be assigned to a different Reconciler workgroup. Fax to 520-621-1245
Change Form
To Change PCard Limits or address information, add / delete enhancements. PCard Form may be faxed to 520-621-1245, except when requesting PCard Plus Enhancement which allows for business meeting, business entertainment, special event and employee recognition expenses. PCard Plus Enhancement additions require original signatures. Mail to PCard Office, USA Bldg. 300A, 5th Floor.
Transfer Form
To Transfer Responsible Cardholder for Dept Card. Do not fax application. Mail with original signatures to PCard Office, USA Bldg. 300A, 5th Floor.
Delete Form
To Delete / Cancel a Purchasing Card (fax to 621.1245). A Receipt Confirmation email will be sent to Liaison. Do not send original in mail.
PCard Plus Use Form
PCard log to be used in conjunction with PCard Plus purchases.
Purchasing Card Document Transmittal Form and Checklist
To help organize PCard transaction documentation for submission to FSO Compliance Team
Missing Receipts Form
To be used as documentation for missing PCard receipts only if the merchant can not produce duplicate documentation.
Department Card Checkout Sheet (XLS)
To sign a Department Card in and out of Business Office
Sample PCard Order/ Use Form
Helpful Hints
Tax Exemption Certificate
AZ State Revenue Tax Exemption Certificate
Property Management Tag Request Form (PDF)
To Tag an item purchased using a PCard
Corporate Travel Card
Individual Liability Visa for Travel expenses only (Not a PCard)