The discount provided by Nor-Cal ranges from 55% to 65%, based on weight, length of haul and load time. This may result in a higher estimate than the other contracted moving companies. However, we feel that the additional services and the other benefits stated above will out weigh the potential difference in cost, resulting in fewer problems and a better overall move for your new employee.
In order for your newly hired employees to start their new job in the most positive frame of mind possible, you should inform them, in the initial offer to hire letter or in a informational follow up letter, that the University has moving Agreements in place to ensure that their moving experience will be as positive as possible. A departmental contact along with a purchasing contact should be given to the new hire, along with which expenses are reimbursable, and which are not.
To ensure new hires of this “positive” moving experience, whether the University will reimburse them for the moving expenses or not, they should use the designated booking agents listed below, for the contracted national moving companies. They have been designated because they are very knowledgeable of our Agreement, the discounts, along with all of the additional “no charge” benefits afforded by our Agreements, and most importantly, they REALLY CARE. They are ALL committed to the best customer service possible.
Under current FRS Policy #9.14, http://www.fso.arizona.edu/fso/deptman/9/914reloc.html, a new employee to the University, provided with a departmental moving allowance, can select a moving company to handle their relocation and then seek reimbursement from the University up to the amount of the department allocation. If the new employee utilizes the designated booking agents for our contracted national moving companies, they will be able to begin their employment with a very positive attitude and not wondering why they used that mover.
The Process
Due to our moving Agreements being in place, only one (1) “not to exceed” estimate is required by Procurement and Contracting Services, as long as the designated booking agents are used and the cost is less than $5,000. Step #1: The new hire should contact one of the designated booking agents below, as soon as possible. They should identify themselves as a new employee of the University of Arizona” and that they want the contract rate and benefits per the University of Arizona contract. The designated booking agent will then arrange for the local affiliate agent to schedule a walk through inspection with the new employee. This will result in a “not to exceed” quote or estimate. Step #2: If the estimate is under $5,000 and is acceptable to the new employee, they agree on the pickup and delivery dates and contract for the move. If the estimate is over $5,000, then 2 additional not-to-exceed estimates must be obtained, unless the estimate is from Nor-Cal. Step #3: Once they begin their employment, they submit the original quote or estimate, along with the acceptable original payment receipt to the department’s business office. Step #4: The estimate and receipt, along with the other required paperwork (see #6 of the Relocation Policy #9.14, http://www.fso.arizona.edu/fso/deptman/9/914reloc.html), is then attached to a check request form and sent to Accounts Payable for reimbursement.
If a department decides that they will pay for the move via a purchase order instead of the normal reimbursement process, the Hiring Form should state this, rather than by reimbursement. Steps #1 and #2 are the same as above. Step #3: The new employee needs to send the “not to exceed” quote or estimate to the departmental business office contact as soon as they can. Step #4: The department then needs to promptly prepare an on line requisition and send a copy of the estimate and a copy of the Hiring Form or Offer Letter to Procurement and Contracting Services as attachments. A purchase order will then be processed and sent to the vendor. Step #4: The vendor performs the move and invoices for payment and Accounts Payable makes the payment.
Please keep in mind, and inform the new employee up front, that the move itself is solely the responsibility of the new employee. The contract for the move, along with any problems that may result from the move, is between the employee and the moving company. The University’s only involvement is the reimbursement to the employee or payment to the vendor. The new employee must handle any and all claims.
Questions
For questions or further information concerning the Moving Agreements, please contact Rob McMullen, C.P.M., Senior Buyer @ 520-621-3067, by fax @ 520-621-5179, or by e-mail @ rmcmulle@u.arizona.edu or Ted Nasser, C.P.M., Manager of Purchasing @ 621-5449, by fax @ 621-5179, or by e-mail @ enasser@u.arizona.edu.
Remember, the sooner a mover is contacted, the better the chances are for being able to move on the dates that the employee WANTS to and not when the mover CAN provide the service.
Agreements
ALLIED VAN LINES
E & I Cooperative Contracted Booking Agent (no bidding required) for the University is
Nor-Cal Moving Services
Contact: Darlene Bedel
Toll Free Telephone #: 800-543-4668
Local Telephone #: 510-297-4881
Cellular Telephone #: 510-385-4933
Facsimile #: 510-357-6111
Email: dbedel@nor-calmoving.com
OR
Jennifer Silva
Toll Free Telephone #: 800-543-4668
Local Telephone #: 510-297-4868
Facsimile #: 510-357-6111
Email: jsilva@nor-calmoving.com
Website: http://www.nor-calmoving.com/eandi.html
55% to 65% Discount on Packing & Transportation,
based on weight, length of haul and load time
Free Valuation up to $100,000.00
Guaranteed Pick Up & Delivery Dates
Free Estimates (Binding, Not to Exceed Quotations)
V0000581060
OR
Preferred Booking Agent for the University is
Citizens Transfer & Storage Co., Inc.
Contact: Eric Schwartz
Tucson Telephone #: 520-623-6301, extension 214
Cellular Telephone #: 520-975-9932
Facsimile #: 520-622-1137
Email: eschwartz@citizenstransfer.com
Website: http://www.citizenstransfer.com
63% Discount on Packing & Transportation
Free Valuation up to $75,000.00
Guaranteed Pick Up & Delivery Dates (5,000 lbs or more)
Free Estimates (Binding, Not to Exceed Quotations)
V0007153930
ATLAS VAN LINES
Exclusive Booking Agent for the University is
AAA Pro Moving & Storage, Inc.
Contact: Paul Catinella
Toll Free Telephone #: 800-366-6683
Tucson Telephone #: 520-790-6683
Cellular Telephone #: 520-260-4175
Facsimile #: 520-790-7875
Email: paulc@aaapromoving.com
Website: http://www.aaapromoving.com
63% Discount on Packing & Transportation
Free Valuation up to $75,000.00
Guaranteed Pick Up & Delivery Dates (2,000 lbs or more)
Free Estimates (Binding, Not to Exceed Quotations)
Office & Laboratories Relocation Specialists
V0000710533
GRAEBEL VAN LINES, INC.
Preferred Booking Agent for the University is
Graebel / Lightning Movers, Inc.
Contact: Paul Pusko
Toll Free Telephone #: 800-373-4851
Phoenix Telephone #: 602-447-0366
Facsimile #: 602-447-0554
E-Mail: ppusko@graebel.com
Website: http://www.graebel.com
62% Discount on Packing & Transportation
Free Valuation up to $75,000
Guaranteed Pick Up & Delivery Dates
Free Estimates (Binding, Not to Exceed Quotations)
V0002286422
MAYFLOWER TRANSIT
Designated Booking Agent for the University is
McCollister's Transportation-Phoenix
(People Helping People for over 60 years)
Customer Care Representative: Kim Lange
Toll Free Telephone #: 800-777-1205, ext. 3815
Direct Dial: 602-323-3815
Facsimile #: 602-243-0845
Email: klange@mccollisters.com
Website: http://www.mccollisters.com
64% Discount on Packing & Transportation
Free Valuation up to $75,000.00
Guaranteed Pick Up & Delivery Dates
Free Estimates (Binding, Not to Exceed Quotations)
V0007046571
NORTH AMERICAN VAN LINES
The Single Source Booking Agent for the University is
The Beltmann Group
(Providing local, interstate and international relocations)
Customer Care Representative: Gail Kristensen
Toll Free Telephone #: 800-859-4440, extension 4602
Direct Dial: 630-691-9423
Facsimile #: 630-933-0348
Email: gail.kristensen@beltmann.com
Website: htpp://www.beltmann.com
Hours: 9AM-6PM CST
Or ask for any member on the Blue Team
64.5% Discount on Packing & Transportation
Free Valuation up to $75,000.00
Guaranteed Pick Up & Delivery Dates & Expedited Transit Days
Free Estimates (Binding, Not to Exceed Quotations)
50% Discount on Storage-In-Transit
Premiere Class Auto Transport Service
Specialists in Lab moves - Cryogenic moving 104 Tariff
Corporate Class V.I.P. Service
V0000856272
UNITED VAN LINES
Preferred Booking Agent for the University is
Horizon Moving Systems
Contact: Vince Rennie
Toll Free Telephone #: 800-362-3462
Tucson Telephone #: 520-747-1400, extension 187
Cell Phone #: 520-400-4971
Fax #: 520-747-1525
Email: vrennie@horizonmoves.com
Website: www.horizonmoves.com
64% Discount on Packing & Transportation
Free Valuation up to $100,000.00
Guaranteed Pick Up & Delivery Dates
Free Estimates (Binding, Not to Exceed, Quotations)
V0008056160
OR
Preferred Booking Agent for the University is
S & M Moving Systems
Providing local, interstate and international relocations
Director of Customer Service: Eileen Landon
Toll Free Telephone Number: 888-693-4113 Direct
Facsimile Number: 562-693-5690
Email: eileenlandon@smmoving.com
Website: http://www.smmoving.com
64% Discount on Packing & Transportation
Free Valuation up to $100,000.00
Free Estimates - Guaranteed Not To Exceed Quotations
Guaranteed Pick Up & Delivery Dates, & Expedited Transit Days
Specialists in Lab & Cryogenic Moves
Exclusive ShockWatch Claims Prevention Program
Ask About “SAM” Store & Move Container Program
“Our service defines our brand”
V0007217886
