I. UNIVERSITY ORGANIZATION FOR PROCUREMENT

• 1.1 Delegation of Procurement Authority
• 1.2 General Acquisition Procedures
• 1.3 Gifts and Gratuities
• 1.4 Conflict of Interest

  II. PLANNING AND REQUISITION PREPARATION & DEPARTMENTS

• 2.1 Uniform Policies Regardless of Fund Source
• 2.2 PurchaseRequisition(dPR)
• 2.3 Tracking a Requisition(dPR)
• 2.4 Expenditures Near Termination of a Budget Period
• 2.5 Subscription Payments

  III. THE PURCHASE ORDER

• 3.1 Purchase Order
• 3.2 Purchases Requiring Prepayment
• 3.3 Prepaid Purchase Order (PPO)

IV. SUPPLIER SELECTION AND QUOTATIONS

• 4.1Contact with Sales Representatives
• 4.2 Selection of Vendors
• 4.3 Small Business Supplier Diversity Program
• 4.4 Supplier Lists
• 4.5 Request for Quotation (RFQ) /Proposal (RFP)
• 4.6 Supply Sources
• 4.7 Federal Pre-Award Certifications
• 4.8 Sole Source
• 4.9 Price Analysis
• 4.10 Subcontracts
• 4.11 Insurance
• 4.12 Leases
• 4.13 Contracts
• 4.14 University Wide Contracts & Strategic Alliances

V. SPECIAL RESPONSIBILITIES OF UNIVERSITY DEPARTMENTS

• 5.1 Cancellation or Modification of Orders
• 5.2  Inspection of Items Received by Departments
• 5.3 Mistakes in Shipping by Vendor
• 5.4 Damages and/or Shortages/Overages
• 5.5 Returns for Credit or Mistakes in Ordering

  VI. SPECIAL PROCUREMENT POLICIES

• 6.1 U.S. Customs
• 6.2 Disposition of Surplus Property
• 6.3 Emergency Orders
• 6.4 Catering
• 6.5 Government Excess and Surplus Property
• 6.6 Ethyl Alcohol
• 6.7 Narcotics
• 6.8 Prescription Drugs
• 6.9 Printing Procurement
• 6.10 Radioactive Material
• 6.11 Office Machine Maintenance and Repair
• 6.12Purchasing Card
• 6.13 General Stores
• 6.14 Transaction Privilege Tax
• 6.15 Use Tax
• 6.16 Telephones
• 6.17 Travel and Charter Service
• 6.18 Purchase of Office Furniture
• 6.19 Federal Reporting
• 6.20 Purchase of Used Vehicles

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