III. THE PURCHASE ORDER
Policy Title: Purchase Order
Policy Number: 3.1
Effective: February, 1996
Revised: August 2006
A Purchase Order is prepared from a requisition (dpr) and copies of the document
are sent to the vendor and appropriate department. It is used to cover any and all
types of purchases regardless of the dollar amount. The Purchasing Department is
the only office authorized to assign a purchase order number. Purchases not exceeding
$5,000 should be made utilizing one of the following: 1)
P-Card; 2) Arizona BuyWays;
or 3) Stores Blanket Order.
Related link: FRS Policy
9.18 Small Dollar/Direct Purchase Procedures
Policy Title: Purchases Requiring Prepayment
Policy Number: 3.2
Effective: February, 1996
Revised: August 2006
As a rule, payment will not be made before goods or services are received. Prepayment
will be made as determined by Purchasing. Documentation must be attached to the
requisition (dpr) justifying the need for prepayment. Purchases not exceeding $5,000
that require prepayment should be made with the P-Card,
unless the item is
restricted from use of the P-Card.
Policy Title: Prepaid Purchase Order (PPO)
Policy Number: 3.3
Effective: February, 1996
Revised: August 2006
Prepaid Purchase Order (PPO) is issued when the total value of the purchase is less
than $1,000 and payment is made from a single account. It is issued only to those
vendors whom the Purchasing Office has approved for such purchases. A PPO should
only be requested if the vendor does not accept the
P-Card, or the item is
restricted from use of the P-Card.
TABLE OF CONTENTS
PURCHASING
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