Purchasing Card Policies Manual
9.0 Reconciliation and Fiscal Officer Approval
Reconciling and approving transactions are mandatory processes.
Fourteen calendar days from the eDoc create date, the transactions will be auto-approved regardless of whether or not they are reconciled or approved. Transactions not reconciled and approved will auto-approved with the default account number and object code assigned to the Pcard. If the default account number and/or object code are not appropriate for the charge, it may be necessary to do a General Error Correction.
Transactions not reconciled and/or not approved within the allotted time period are subject to the PCard Compliance review for policy violation.
If a transaction auto-approved without approval, Reconcilers please enter a note in the eDoc indicating that the transaction is valid and reconciled and/or approved. Note: A General Error Correction (GEC) may also be needed.
- Arizona BuyWays
- Central/AHSC Receiving
- Contracting Office
- Postal Services
- Printing Services
- Purchasing Card
- Purchasing Office
- Records Management & Archives
- Small Business Utilization Program
- Stores Inventory - Alcohol Sales Only
- Surplus Property