Contracting with Hotels
PLEASE NOTE THIS PAGE HAS CHANGED.
THERE ARE NEW GUIDELINES FOR CONTRACTING WITH HOTELS
The following hotels have established negotiated master terms and conditions with the University of Arizona. The terms and conditions cover accommodations as well as any other services the facility may provide to your group. Departments are to follow the Hotel Addendum Template Procedures when using the Master Hotel Agreements listed below. This allows departments to make their own arrangements (in accordance with Purchasing Policy 4.5), pursuant to master terms and conditions, without having any unusual delays due to the negotiation process. See the Master Hotel Agreement for the general agreed-upon terms.
Please keep in mind that any time a University department in good faith reserves space and services at a hotel for an upcoming event, that department incurs financial responsibility for that space and those services. Should there be a shortfall with your program, documented damages or attrition may be assessed.
Note: Detailed information when contracting rooms and/or services with the University Marriott:
The University Marriott has a separate confirmation form approved by Contracting, which requires signature acceptance from the Business Manager or Department Head, followed by signature from Purchasing or Contracting. Signature of a Purchasing or Contracting representative will depend on payment type. Confirmations that will be paid for via Purchase Order will need to be sent to Purchasing and any other confirmations paid for via an acceptable payment mechanism will need to be sent to Contracting. Click here for a list of contacts at the University Marriott
- Arizona BuyWays
- Central/AHSC Receiving
- Contracting Office
- Postal Services
- Printing Services
- Purchasing Card
- Purchasing Office
- Records Management & Archives
- Small Business Utilization Program
- Stores Inventory - Alcohol Sales Only
- Surplus Property