Purchasing Card

Procurement & Contracting Services is proud to bring you a convenient, safe way to make small dollar purchases and monitor your expenditures. The Purchasing Card (PCard) eliminates, as much as possible, the need for purchase orders and direct reimbursements by allowing designated staff and faculty to make purchases with a University credit card.
Provided by:

 To view the Purchasing Card informational video (approx. 70 seconds) click here.

News

Starting with Post Date 4/13/17 due to a banking processor conversion - purchases to an international merchant will have an additional PCDO transaction come through as Merchant Name: International Transaction  this is a 1.5% fee.  * Be sure to mark this as Tax Exempt.  In Edoc Notes/attachments notate/cross-reference original Edoc #, also add this  (International Transaction) edoc # to original receipt. Contact the PCard Office at 520-626-9091 with any questions.

*PCards that had information in the Middle Initial Field that contained more than one character - pre-conversion of processor - have been updated to single a Character field. Please contact the PCard Office with any questions. Card Names are viewable in UAF PCDH look up.

*Any replacements PCards, renewal PCards, or Newly ordered PCards - after 3/20/17 will come with chip & pin information. Please contact the main PCard Office with any questions 626-9091

3/21/17  UAF Monthly # of Transactions on PCard Profiles reflect "0" this is a known issue and resolution is in process. Please do no hesitate to contact the PCard Office with any questions

Due to a Processor change at bank, there is no longer a delineation between Cardholder Billing Address and Statement Address. Cardholder Billing Address is address statement will be mailed to. However, you can utilize the PCard Report in UAccess Analytics in lieu of a statement.

3/20/17 Individual Liability Cards - If you have any issues with making payments to JPMorgan Chase please contact the PCard Office immediately 626-9091

If any PCards have a temp. hold placed on them by bank - during 3/17/17 -3/19/17 and they are traveling on UA Business during this time -the cardholder needs to contact JPMorgan Chase at the number listed on the back of the PCard to have hold released.   

If any PCards that have a temp. hold placed on them by bank - during 3/17/17 -3/19/17 and they are NOT traveling on UA Business during this time -notify the PCard Office immediately at 626-9091 Note: Holds will be released on Monday 3/20/17 due to banking processor conversion.   

PCard Quick Tips (Tri-fold)  Helpful hints for looking up PCard Information and PCard Reports

PCard Summer School August 4, 2016 (Liaisons & Reconcilers)
Thank you to all the Reconcilers and PCard Liaisons that attended our 2016 PCard Summer School.
 

FY17 Purchasing Card JPMorgan Chase Statement Cycles:
Use Post Date as Search Criteria

  • 07/07/16 - 08/05/16
  • 08/06/16 - 09/06/16
  • 09/07/16 - 10/06/16
  • 10/07/16 - 11/07/16
  • 11/08/16 - 12/06/16
  • 12/07/16 - 01/06/17
  • 01/07/17 - 02/06/17
  • 02/07/17 - 03/06/17
  • 03/07/17 - 04/06/17 * Processor change to occur March 2017 updates to follow

PCard Classes - Check for dates available for registration in UAccess Learning:

  • PCard Policy Prep Class
  • PCard Liaison and Reconciler Quick Tips Class
  • PCard Policy & Exam -   Self Paced Review of Policies and Exam

Hint for finding classes in UAccess Learning: > Find Learning (Use "PCard" in Search)

PCard Liaisons can also reach out to us at 626-9091 to schedule on-site training for a group
Note: These can be customized for cardholders (Refresher Trainings) and or Reconcilers.
PCard Administration also performs outreach to Departments to help with; reviewing limits, # of cards, enhancement, etc., for optimizing program for each respective unit.

FY16 Purchasing Card JPMorgan Chase Statement Cycles:

  • 7/7/15 -    8/6/15
  • 8/7/15  -   9/8/15
  • 9/9/15 –   10/6/15  
  • 10/7/15 – 11/6/15
  • 11/7/15 – 12/7/15
  • 12/8/15 – 1/6/16
  • 1/7/16 –   2/5/16
  • 2/7/16 –   3/7/16
  • 3/8/16 –   4/6/16
  • 4/7/16 –   5/6/16
  • 5/7/16 –   6/6/16
  • 6/7/16 –  7/6/16

Campus PCard Application and PCard Transfer Checklist  Use this to assist in preparation of PCard Applications and PCard Transfers

Standard MCC Code Listing for PCards:

  • 951 (Basic PCard)
  • 954 (PCard Plus Enhancement)
  • 957 (PCard Travel Enhancement)

If your PCard has been lost or stolen, or you see a fraudulent transaction in UAccess Financials contact the PCard Office immediately. If you are unable to reach a PCard staff member directly and/or it is after hours or on the weekend - Contact JP Morgan Chase Customer Services at 800-270-7760 for assistance (do not just leave a message for the PCard Office). Please be sure to follow up with PCard Office providing all of the details including what action was taken by JP Morgan Chase.

Reminders:

  • Liaisons are required to submit PCard Delete forms on individual PCards for terminating/retiring cardholders, and Transfer forms on Department PCards when the responsible cardholder terminates/retires.  
  • Reconciler Workgroup forms are to be submitted by Liaison when a Reconciler Terminates/Retires. 
  • If a PCard has PCard Plus - and is being used at an event held at a restaurant in a Hotel i.e. Starr Pass, Marriott, Arizona Inn -PCard Administration must be contacted prior to the event to lift the block.
  • Important Reminder: when activating a PCard DO NOT enter last 4 digits of SS#, use EMPLID.

UAccess Financials:  Purchasing Card Reconciliation and Fiscal Officer Approval Supplemental Information

Tutorials/Support: UPK Tutorials, UAnswers, SuperUsers, Unit Implementation Leaders, 24/7

A wallet size PCard general guidelines card with excerpts of Purchases Allowed and Not Allowed (pdf) can be printed.

Purchasing Card Contact Information

Customer Service: Phone: 626-9091 Fax: 621-1245

Purchasing Card Staff

Karen Brookbanks

Karen Brookbanks

Karen Brookbanks, C.P.M., CPCP, CPPB
Manager, PCard Programs
kbrook@email.arizona.edu
Phone: 621-3288
Fax: 621-1245

Paul Riggs

Paul Riggs

Paul Riggs
Program Coordinator
paulr15@email.arizona.edu
Phone: 621-5932
Fax: 621-1245

Cindy Sands

Cindy Sands

Cindy Sands
Program Coordinator
cptsands@email.arizona.edu
Phone: 621-3099
Fax: 621-1245

John Bentley

John Bentley

John Bentley, C.P.M.
Marketing Specialist
bentleyj@email.arizona.edu
Phone: 621-3097
Fax: 621-1245

Meaghan Lucas

Meaghan Lucas

Meaghan Lucas
Student/Office Assistant
meaghanlucas@catworks.arizona.edu
Phone: 626-9091
Fax: 621-1245

Location and Business Hours

PCard Office is located in the University Services Annex Building, on the 5th Floor, at the corner of 6th St. and Main (MAP). Our business hours are Monday through Friday 8 a.m. - 5 p.m. (PCard pick-up 8 a.m - 4 p.m. Closed during lunch from 12 p.m. - 1 p.m.)

Mailing Addresses

Please do not use our physical address for regular US Mail.

Campus Mail   US Mail   Federal Express, UPS, etc
Procurement and Contracting Services
Purchasing Card Office
USA Building
Campus 210300
  The University of Arizona
Purchasing Card Office
USA Bldg. 300A, 5th Floor
Box 210300A
Tucson, AZ 85721
  The University of Arizona
Purchasing Card Office, 5th Floor
220 W 6th Street
Tucson, AZ 85701
JP Morgan Chase

Customer Service: 1-800-270-7760

Dispute Department (Contact UA PCard Office Prior to initiation of any dispute 520.626.9091)