|Procurement & Contracting Services is proud to bring you a convenient, safe way to make small dollar purchases and monitor your expenditures. The Purchasing Card (PCard) eliminates, as much as possible, the need for purchase orders and direct reimbursements by allowing designated staff and faculty to make purchases with a University credit card.||
To view the Purchasing Card informational video (approx. 70 seconds) click here.
Starting with Post Date 4/13/17 due to a banking processor conversion - purchases to an international merchant will have an additional PCDO transaction come through as Merchant Name: International Transaction this is a 1.5% fee. * Be sure to mark this as Tax Exempt. In Edoc Notes/attachments notate/cross-reference original Edoc #, also add this (International Transaction) edoc # to original receipt. Contact the PCard Office at 520-626-9091 with any questions.
*PCards that had information in the Middle Initial Field that contained more than one character - pre-conversion of processor - have been updated to single a Character field. Please contact the PCard Office with any questions. Card Names are viewable in UAF PCDH look up.
*Any replacements PCards, renewal PCards, or Newly ordered PCards - after 3/20/17 will come with chip & pin information. Please contact the main PCard Office with any questions 626-9091
3/21/17 UAF Monthly # of Transactions on PCard Profiles reflect "0" this is a known issue and resolution is in process. Please do no hesitate to contact the PCard Office with any questions
Due to a Processor change at bank, there is no longer a delineation between Cardholder Billing Address and Statement Address. Cardholder Billing Address is address statement will be mailed to. However, you can utilize the PCard Report in UAccess Analytics in lieu of a statement.
3/20/17 Individual Liability Cards - If you have any issues with making payments to JPMorgan Chase please contact the PCard Office immediately 626-9091
If any PCards have a temp. hold placed on them by bank - during 3/17/17 -3/19/17 and they are traveling on UA Business during this time -the cardholder needs to contact JPMorgan Chase at the number listed on the back of the PCard to have hold released.
If any PCards that have a temp. hold placed on them by bank - during 3/17/17 -3/19/17 and they are NOT traveling on UA Business during this time -notify the PCard Office immediately at 626-9091 Note: Holds will be released on Monday 3/20/17 due to banking processor conversion.
PCard Quick Tips (Tri-fold) Helpful hints for looking up PCard Information and PCard Reports
PCard Summer School August 4, 2016 (Liaisons & Reconcilers)
Thank you to all the Reconcilers and PCard Liaisons that attended our 2016 PCard Summer School.
FY17 Purchasing Card JPMorgan Chase Statement Cycles:
Use Post Date as Search Criteria
- 07/07/16 - 08/05/16
- 08/06/16 - 09/06/16
- 09/07/16 - 10/06/16
- 10/07/16 - 11/07/16
- 11/08/16 - 12/06/16
- 12/07/16 - 01/06/17
- 01/07/17 - 02/06/17
- 02/07/17 - 03/06/17
- 03/07/17 - 04/06/17 * Processor change to occur March 2017 updates to follow
PCard Classes - Check for dates available for registration in UAccess Learning:
- PCard Policy Prep Class
- PCard Liaison and Reconciler Quick Tips Class
- PCard Policy & Exam - Self Paced Review of Policies and Exam
Hint for finding classes in UAccess Learning: > Find Learning (Use "PCard" in Search)
PCard Liaisons can also reach out to us at 626-9091 to schedule on-site training for a group
Note: These can be customized for cardholders (Refresher Trainings) and or Reconcilers.
PCard Administration also performs outreach to Departments to help with; reviewing limits, # of cards, enhancement, etc., for optimizing program for each respective unit.
FY16 Purchasing Card JPMorgan Chase Statement Cycles:
- 7/7/15 - 8/6/15
- 8/7/15 - 9/8/15
- 9/9/15 – 10/6/15
- 10/7/15 – 11/6/15
- 11/7/15 – 12/7/15
- 12/8/15 – 1/6/16
- 1/7/16 – 2/5/16
- 2/7/16 – 3/7/16
- 3/8/16 – 4/6/16
- 4/7/16 – 5/6/16
- 5/7/16 – 6/6/16
- 6/7/16 – 7/6/16
Campus PCard Application and PCard Transfer Checklist Use this to assist in preparation of PCard Applications and PCard Transfers
Standard MCC Code Listing for PCards:
- 951 (Basic PCard)
- 954 (PCard Plus Enhancement)
- 957 (PCard Travel Enhancement)
If your PCard has been lost or stolen, or you see a fraudulent transaction in UAccess Financials contact the PCard Office immediately. If you are unable to reach a PCard staff member directly and/or it is after hours or on the weekend - Contact JP Morgan Chase Customer Services at 800-270-7760 for assistance (do not just leave a message for the PCard Office). Please be sure to follow up with PCard Office providing all of the details including what action was taken by JP Morgan Chase.
- Liaisons are required to submit PCard Delete forms on individual PCards for terminating/retiring cardholders, and Transfer forms on Department PCards when the responsible cardholder terminates/retires.
- Reconciler Workgroup forms are to be submitted by Liaison when a Reconciler Terminates/Retires.
- If a PCard has PCard Plus - and is being used at an event held at a restaurant in a Hotel i.e. Starr Pass, Marriott, Arizona Inn -PCard Administration must be contacted prior to the event to lift the block.
- Important Reminder: when activating a PCard DO NOT enter last 4 digits of SS#, use EMPLID.
Tutorials/Support: UPK Tutorials, UAnswers, SuperUsers, Unit Implementation Leaders, 24/7
A wallet size PCard general guidelines card with excerpts of Purchases Allowed and Not Allowed (pdf) can be printed.
Customer Service: Phone: 626-9091 Fax: 621-1245
Purchasing Card Staff
- Arizona BuyWays
- Central/AHSC Receiving
- Contracting Office
- Postal Services
- Printing Services
- Purchasing Card
- Purchasing Office
- Records Management & Archives
- Small Business Utilization Program
- Stores Inventory - Alcohol Sales Only
- Surplus Property